--- title: "From Scanner Straight to the Archive: Scanning Without Detours" description: "Your office device can send scans directly to the document storage via WebDAV – without a PC in between. Here's how to set up scan-to-archive in minutes." type: "wissen" product: "documents" slug: "scanner-direkt-archivieren" source_language: "de" target_languages: ["de", "en", "es", "pl", "tr"] published: "2026-06-10" status: "publish" faq_json: [{"q":"Can my scanner scan directly into a document archive?","a":"Many office devices can do this via WebDAV – with manufacturers like Kyocera, Brother or HP, often under the label SharePoint or SharePoint/WebDAV. You just enter the URL and access credentials."}, {"q":"What is the advantage over scan-to-email or scan-to-USB?","a":"The scan lands directly in the processing without an intermediate step: no attachment left sitting in the mailbox, no USB stick, no manual moving – and thus far fewer places where receipts get stuck."}, {"q":"What happens to the scan after the transfer?","a":"It goes through the same processing as any upload: the document is read, classified and made searchable – after that you can review and archive it."}, {"q":"Do I need additional software on the PC?","a":"No. WebDAV works directly from the device; alternatively, you can also open the document folder via WebDAV in Windows Explorer or macOS Finder."}, {"q":"Is this also suitable for large volumes?","a":"Yes. For batch processing and automation, SFTP and FTPS are additionally available – in batch mode the price per document drops to 0.06 euros."}] language: "en" source_id: "wissen/scanner-direkt-archivieren" source_hash: "3752535c97c83bdf75a61c2239e5d23a08c8e831a4c4aea3ad30834496bec891" --- From the scanner straight to the archive means: your office device sends every scan to the document storage without a PC step in between, where it is automatically read, classified and made searchable. Technically, this runs via WebDAV – a standard that many scanners and multifunction devices support, often hidden under the label "SharePoint" or "SharePoint/WebDAV". Setup: enter the URL and access credentials on the device, done. ## The Problem with Scan-to-Email and Scan-to-Folder The usual scanner workflows all share the same weak point – a manual intermediate step: - **Scan-to-email:** The attachment sits in the mailbox waiting for someone to file it. Often it waits a long time. - **Scan-to-USB:** The stick ends up in the drawer, the file remains unnamed. - **Scan-to-network-folder:** The file is called "SCAN_20240312_0815.pdf" and is worthless for searching until someone renames and sorts it. Every intermediate step is a place where receipts get stuck or lost. The solution is to cut out the detour: the scanner delivers directly into the system that handles the indexing. ## How the Direct Connection Works In [webRichtung documents](https://www.webrichtung.de/module/documents/), under "Bulk upload & scanner", you'll find an organization-specific access with a username and password. You use this to connect your device: 1. **On the scanner**, select the destination type "SharePoint/WebDAV" (that's what many devices from Kyocera, Brother, HP and others call it). 2. **Enter the URL and access credentials** from documents. 3. **Scan.** From now on, every scan lands directly in the processing: read, classify, make searchable. You don't need any additional software. By the way, you can also open the same WebDAV access in Windows Explorer or macOS Finder – just drop files into it. The step-by-step instructions are in the [documentation](https://docs.webrichtung.de/documents/). ## For Large Volumes: SFTP, FTPS and Batch If you have an older digitization project coming up – such as folders from past years – you use SFTP or FTPS for batch processing. The advantage, besides automation: in batch mode, the price per processed document drops from €0.09 to €0.06. A year's worth with 1,000 receipts thus costs €60 – one-time. ## What Happens After the Scan No matter which route a document arrives by: it goes through the same processing. Afterwards, you find it by content, document type, date or amount – not by the cryptic scan file name. Completed receipts move to the GoBD archive with Object Lock (6, 8 or 10 years) and remain searchable there. If the processing detects a deadline in a document, the platform prepares a task from it – you approve it. This turns the stack of paper mail into a single motion: place it, scan it, done. The broader picture – from the inbox to audit-proof storage – is described in the article [Digitizing receipts: the simple way](/en/wissen/belege-digitalisieren.html). ## Setup Checklist - WebDAV access opened in documents under "Bulk upload & scanner" - URL and access credentials stored on the device (destination type "SharePoint/WebDAV") - Test scan made and found again in the workspace - Scan profile saved as a favorite on the device so the team can use it with one button press - Briefly communicated to the team: paper mail is now scanned when it's opened These five points are all it takes – the setup is done in a few minutes and then runs without any maintenance effort.