---
title: "Keeping Track of Deadlines: Appointments That Notify Themselves"
description: "How to keep deadlines reliably under control: one central place, deadlines with their source – and AI that detects deadlines from documents and submits them for approval."
type: "wissen"
product: "core"
slug: "keeping-track-of-deadlines"
source_language: "de"
target_languages: ["de", "en", "es", "pl", "tr"]
published: "2026-06-10"
status: "publish"
faq_json: [{"q":"How do I keep track of deadlines reliably?","a":"With a central place where all deadlines and follow-ups are gathered – instead of spread across calendars, emails and file folders. Every deadline needs a date, an occasion and ideally its source."}, {"q":"What does a deadline with a source mean?","a":"The deadline knows the document or matter it stems from – for example the contract with the notice period. You open the source directly from the deadline instead of searching for it."}, {"q":"Can AI detect deadlines automatically?","a":"Yes. The platform can check processed documents for clearly evidenced deadlines and prepare them. Uncertain cases land in the inbox with a justification – you approve instead of guessing."}, {"q":"Why aren't calendar entries enough for deadlines?","a":"A calendar entry reminds you but explains nothing: without context and source, the reminder is where the search begins. Deadline management connects date, matter and document."}]
language: "en"
source_id: "wissen/fristen-im-blick-behalten"
source_hash: "7374ed51307f570ee70547314d3109f0e5ac739ad896e84b15e6ff237e170a3a"
---

You keep track of deadlines when three conditions are met: there is a central place for all deadlines and follow-ups, every deadline knows its occasion and its source – and new deadlines reliably reach the system instead of slumbering in documents and inboxes. Modern software increasingly handles the last point itself: AI detects deadlines in documents and submits them to you for approval.

## Why deadlines are so dangerous

A forgotten task usually only costs time – a missed deadline often costs money or rights: the notice period of the contract that runs and runs; the early payment discount that expires; the appointment by which a reply was due. The tricky part: deadlines arise scattered. They are embedded in contracts, official notices, emails and phone calls – and anyone who doesn't capture them at the moment they arise relies on memory. With ten deadlines that may go well, with fifty it becomes a matter of luck.

## One place for everything time-bound

The first step is mundane and effective: a central place. In [webRichtung core](https://www.webrichtung.de/module/core/), the **Deadlines** area within the workflow collects all important appointments and follow-ups – alongside tasks, notes and the inbox, not in a separate tool. This ends the spreading across wall calendars, Outlook reminders and Excel lists, where gaps inevitably arise.

## The deadline that knows its source

A calendar entry "Cancel contract XY!" reminds you – but it explains nothing. Which contract, which conditions, where is the document? With the reminder, the search begins. That's why: a good deadline knows its **source**. In core this is built in – a deadline knows, for example, which document it stems from, and you open the associated document directly from the deadline. "Vaguely remembered" turns into "in the picture with one click."

## Deadlines that notify themselves: AI detection with approval

The weakest point of any deadline management is capturing them – and this is exactly where AI helps. On the webRichtung platform, **deadline detection** can automatically check processed documents for clearly evidenced deadlines: when you upload a contract or official notice, a detected deadline signal is prepared with description and source.

The principle behind it is important: **approval instead of flying blind.** If the system isn't sure enough – for example because the exact date isn't clearly evidenced – it places the case with the document and a justification in your inbox, status "approval pending." You decide what becomes a binding deadline. This way the deadline list grows with things no one else would have captured, without false entries arising.

## A simple deadline routine

1. **Capture immediately:** Every deadline goes into the system the moment it arises – right out of a conversation, this also works via a chat instruction to the assistant.
2. **Link the source:** Attach the document or matter to the deadline.
3. **Plan lead time:** The follow-up belongs before the actual deadline – cancelling needs time to consider.
4. **Review weekly:** What is due in the next 30 days?

How to organize follow-ups so that they really work is explored in depth in the article [Follow-up System](/en/wissen/wiedervorlage-system.html); the interplay with tasks is shown in [Task Management in the Team](/en/wissen/aufgabenverwaltung-team.html).